My Submission

Work Upload

I created my work independently. Do I have to list an educator?

Even when works are created independently, students are required to enter their day school and have their submission forms signed by an educator. The person who signs the form can be any teacher or guidance counselor who is familiar with the student’s work. The signature indicates that this educator has reviewed the work and can attest to the originality and authenticity of the work.

Where do I find the submission forms?

Submission forms will be generated through your Scholastic Art & Writing Awards account after all profile information has been entered and work has been uploaded. Signed forms must be submitted following the directions on the form or form submission page. Submission form instructions may vary from region to region.

What are the submission fees?

$5.00 per individual submission and $20.00 per portfolio submission.

What should I do if I can’t afford the submission fee?

If the submission fee is a barrier to your participation in the Awards, we will waive the submission fee when you submit a Fee Waiver Form. In your account, go to the payment page and check the box indicating you will be submitting a Fee Waiver. A link to a Fee Waiver Form will appear. Complete the form and submit it with your submission form.

How do I know which region I’m in? Where do I submit my work?

Students submit works to an Affiliate Partner who manages the Scholastic Art & Writing Awards program in their region. Students are assigned to a region based on your school’s zip code. You may have a different Affiliate Partner for art submissions than for writing submissions.

To find your Affiliate Partner, visit the Guidelines & Deadlines page.

Can I make changes to my work after the submission deadline has passed?

No, students and educators can no longer edit works online after the submission deadline.

Can work be submitted as a group collaboration?

Collaborative submissions are accepted in the following categories only: Film & Animation and Video Games. Up to 5 collaborators can be added per submission.

All collaborators must meet all eligibility criteria (see Participation Terms).

One team member creates an account, uploads the work, and lists all collaborators. Collaborators who are not listed will not be recognized.

If the submission receives an Award, each collaborator will receive individual certificates and medals.

Are there size limitations for submitted artwork?

While there are no size limitations for art submissions, regional and national exhibitions may not be able to exhibit oversized works. Check your local Guidelines & Deadlines for exhibition requirements.

What size should my image be?

Uploaded images should have a print resolution of 300dpi and the file size should be around 3MB–5MB. If you are unable to provide your file at “Excellent” print quality then upload the best quality you have.

What are the art and writing deadlines for my region?

Submission deadlines range from December to January and vary by region. To find your regional deadline, visit the Guidelines & Deadlines page.

How do I tag my work?

To tag a work, click on the text field in the “Tag your work” section of the work upload process. Type in a word that represents your work and press enter to add it as a tag. If your preferred tags don’t appear in the suggestions drop-down menu, you can continue to type your tag words. Five tags are allowed per work.

To change a tag you’ve added, click one of the tag “balloons” that appear at the top of the section to remove it, type in a new tag, and press enter.

Each tag should be one word describing the themes behind your work (i.e. family, nature, joy, grief). Please do not add tags of categories or materials.

Category

Can I submit more than one work, submit works to more than one category, or submit both art and writing?

Generally there is no limit to the number of works you may submit, with the exception of Photography and Portfolio. Each student is allowed to submit 16 works in the Photography category, and two art and two writing portfolios. Please be aware that photos added to portfolios will count toward the 16 work limit. The Portfolio category is open to 12th graders only.

Students may submit different works to multiple categories, but are not allowed to submit the same work to more than one category.

Submission guidelines may vary for art and writing in each region. Please visit your regional webpage for specific Guidelines & Deadlines.

Can a portfolio submission include a variety of media (paintings, photographs, video clips) or genre (poetry, short story, personal essay)?

Portfolio submissions consist of eight works that can come from one category or any combination of multiple categories. Art portfolios may only contain works from art categories, and writing portfolios are limited to writing categories. Students may submit two art portfolios and two writing portfolios, but all works must be unique and the same work cannot be submitted in both portfolios.

Novel Writing, Video Game Design, and Future New works cannot be included in portfolio submissions.

Are there word limits for writing?

Yes, word limits vary depending on the category. If your work exceeds the word limit of a category, please submit a shortened version of the work.

Can I submit both a portfolio and works in individual categories?

Yes, students may submit a work to both portfolio and individual categories. Remember to indicate on your dashboard if a work should be considered portfolio only, or as both a portfolio and individual submission. The Portfolio category is only available to 12th graders.

If I created my work with two different media (e.g., pencil and paint), is that considered mixed media?

No, mixed media consists of collage or assemblage where materials protrude from the 2D plane. A work done with two different media should be classified by the dominant media. For example, a drawing completed mostly in pencil with some painted elements should be submitted in the Drawing & Illustration category.

How do I choose which works to include in my art or writing portfolio?

Students should submit works that best exemplify originality, technical skill, and emergence of a personal vision or voice. Please read the category descriptions for specific portfolio submission criteria.

Policy

Can I re-submit a work that I submitted to the Scholastic Art & Writing Awards in a previous year?

Previously awarded works can be re-submitted only as part of a portfolio. Works that did not earn a Regional or National Award in previous years may be re-submitted to individual categories if they have been edited significantly.

Can I submit my Scholastic Art & Writing Awards submission to another program at the same time?

You may submit the same work you submit to us to other scholarship programs or contests or license it to others for non-exclusive publication. If you plan to submit work to another awards program or publication, review their rules first to confirm that they will not hold exclusive rights to your work. In the case that your work receives a Scholastic Art & Writing Award, it must be free to use in our publications or exhibitions under the non-exclusive license described in our participation terms.

Can I submit work that has been previously published, exhibited, or recognized by another program?

If your work has been previously published, exhibited, or recognized by another program, confirm that they do not hold exclusive rights to your work before submitting it to the Scholastic Art & Writing Awards. In the case that your work receives an Award, it must be free to use in our publications or exhibitions under the non-exclusive license described in our participation terms.

What is your plagiarism policy?

All work submitted to the Awards must be original, meaning you create the work based on your own ideas. By submitting work to the Awards, you agree that you created it and did not copy it from any other person, business, school, or organization. Any work that infringes anyone’s intellectual property rights will be disqualified.

For more information about the Scholastic Art & Writing Award Copyright & Plagiarism policy, review the links below.

Participation Terms

Copyright & Plagiarism Guide

Do I need to submit a consent form from the subject(s) in my work?

You don’t have to submit a separate consent form. However, you, not the Awards, are responsible for getting any necessary consents or releases from people or for any places or property depicted in your work. By submitting work to the Awards, you certify that the work is yours and does not infringe on anyone else’s intellectual property rights.

What is new in the 2018–19 Participation Terms?

Overall, we have simplified the language of our terms to make them more accessible for students, parents and educators alike. Two main changes to our participation terms resulted as part of our annual review process which included feedback from staff, Affiliates, participants—both educators and students, as well as their families—jurors, alumni, sponsors, and more, to make thoughtful updates to the Scholastic Art & Writing Awards:

  • Students must be age 13 or older upon submission. Looking ahead to technological advances within the education and nonprofit fields and the important need to protect children in online settings, this change reflects our ongoing commitment to prioritizing student privacy and maintaining best practices within current industry standards.
  • Submitting your original work to the Scholastic Art & Writing Awards grants the Alliance with a non-exclusive license to use, copy, change, publish, publicly perform, distribute, exhibit, or add to your work. Previously, submission to the program granted a temporary, two-year exclusive right to the Alliance, however, the ways in which the Alliance recognizes, exhibits, and publishes student work haven’t changed. We are still committed to finding and presenting the next generation of great artists and writers and we continually strive to be a leader in protecting creators’ rights.

Please visit artandwriting.org/participation-terms to read our full participation terms and please contact info@artandwriting.org if you have additional questions.

Why do I grant the Alliance a non-exclusive license to use my work when I submit?

The Alliance is proud to promote the exceptional work of young artists to a wide audience of educators, students, program partners and the general public through exhibitions, special events, print and online publications, and social media. This includes the Scholastic Art & Writing Awards National Exhibition, displays at the U.S. Department of Education and the Institute of Museum and Library Sciences in Washington, D.C., and the Art.Write.Now.Tour.

To do these things, we need permission from you. The non-exclusive license allows us to use, copy, change, publish, publicly perform, distribute, exhibit, or add to your work without further permission or approval from you as part of our mission to promote creative self-expression among young people. Students will always be notified if their work is shown in these special exhibitions and all displays or publications will attribute you to your work. This non-exclusive license also means that you can submit the same work you submit to us to other scholarship programs or contests, keep the work in your portfolio, and license it to others for non-exclusive publication.