Participation Terms

In order to participate in the Scholastic Art & Writing Awards, the student, a parent/guardian, and the student’s teacher must agree to the following policies.

Copyrights Release

Waivers, Assignments, and Licenses (includes Copyright Release). By signing the submission form, effective as of the date of submission, the student agrees to the terms and conditions and makes each of the grants and waivers set forth in this paragraph. The student irrevocably grants an assignment transferring to the Alliance for Young Artists & Writers, Inc. (“Alliance”) all right, title, and interest (including all copyrights) in and to the submitted work (“Work”), such that the Work, and all rights relating to the Work, shall be the exclusive property of the Alliance, subject to (a) the student’s non-exclusive license, hereby granted, (i) to maintain and make limited display and distribution of a copy of the Work as part of the student’s portfolio solely for purposes of identification and reference to the student’s body of works, and (ii) to submit a copy of the Work for consideration for other scholarships, awards, and recognitions, and (b) such other licenses and authorizations as the Alliance may, in the exercise of its sole discretion, grant to the student upon the student’s written request. Rights with respect to a Work not selected as an award recipient will revert automatically to the student at the time award recipients are selected. All right, title and interest (including all copyrights) with respect to Works selected for awards will remain the exclusive property of the Alliance for two years from the date of selection. During this period, the Alliance will have the right to exercise, and to permit others to exercise, all rights relating to the Work, including the worldwide rights to reproduce, make, use, publish, promote, and publicly display and perform the Work and adaptations, modifications, and other derivative works of or based on the Work, individually and as part of a compilation or collective work, in all forms and media (print, electronic and other) now known or hereafter developed. At the end of the two-year period, all rights to the work shall automatically revert to the student subject to the student’s irrevocable grant to the Alliance of a worldwide, royalty-fee, perpetual, sub-licensable (through multiple levels of sublicense), non-exclusive license to exercise all copyrights in the Work in all forms and media as described above, including the rights to reproduce, make, use, publish, promote, and publicly display and perform the Work and adaptations, modifications, and other derivative works of or based on the Work, and to have others do so on the Alliance’s behalf. The Alliance shall have the right to publish and present the Work in such manner and for such purposes as it deems appropriate, including the right to manipulate, crop, rearrange, recompose, and otherwise alter the Work, and to publish and present the Work in combination with the Alliance’s name and with other works, names, and materials. In granting the Alliance these rights, the Student knowingly, voluntarily, and irrevocably waives all rights in the Works arising under Section 106A of the U.S. Copyright Act (17 U.S.C. § 106A) and all “moral rights” in the Work arising under any applicable law of any jurisdiction. The Alliance does not copyright individual works, only the publications in which they appear. The student acknowledges and agrees that the administration of the Scholastic Awards constitutes good and sufficient consideration for the agreements, grants, waivers, and other undertakings set forth in this paragraph, and unconditionally and irrevocably waives and disclaims all rights and claims to compensation for the exercise of the rights, licenses, and privileges accorded hereby.

Copyright & Plagiarism

All work must be executed by the student. By submitting work to the Scholastic Art & Writing Awards, each student agrees to present an original work that has been created by them and does not infringe upon the intellectual property rights of any other individual or entity. If such student’s work incorporates source material not created by the student, including but not limited to photographs, the student must cite any and all source material with their submission.

Authority of Alliance to Rescind Awards and Revoke Participation

By registering for the Awards each participant agrees to these Participation Terms and all other policies of the Alliance governing the Awards. Each participant further agrees and acknowledges that the Alliance has the authority, in its sole discretion, to revoke a student’s participation in the Awards and to rescind any awards issued by the Alliance in the event the Alliance determines that a submission does not meet the requirements of these Participation Terms or other Alliance policies. Each participant further agrees that upon receiving notice from the Alliance of the revocation of an award, such participant will not hold himself or herself out as the recipient of an Alliance award.

Terms of Artwork Return

Failure to provide requested National Medal work for exhibition may result in the revocation of any award given. A student’s physical artwork may be held by or on behalf of the Alliance for Young Artists & Writers or its designee for up to two (2) years from the date of the national award notification, and that, subject to the exceptions and conditions set forth in this Artwork Return Agreement, and any causes beyond the Alliance’s control, the Alliance will return the Work upon the expiration of the two (2) year period commencing with the date of the national award notification. The Alliance will attempt to notify the student using the contact information provided on the Submission Form, (or, if applicable, such contact information as the Alliance shall have later received), prior to returning and shipping the Work to the home address provided. Students are obligated to notify the Alliance if their address or other contact information changes and will be solely responsible for any non-delivery or loss of, or damage to, the Work that may result from my failure to do so. If Work is returned to the Alliance for reasons including, but not limited to, refusal of delivery or failure to provide forwarding instructions, the student understands and agrees that the Alliance hold my work up to three (3) years from the date of the national award notification. If the Work is not retrieved by the student or on the student’s behalf once the three (3) year period has lapsed, the student understands and agrees that exclusive ownership of the physical Work will transfer to and fully vest in the Alliance automatically and immediately upon the expiration of this period, and that the Alliance, as the owner of the Work will have the right to continue to store, destroy, use or display the physical Work as it may choose in the exercise of its sole discretion. In such event, the student shall, and hereby does, assign to the Alliance and its successors all right, title and interest in and to the physical Work. THE ALLIANCE, THE SCHOLASTIC ART & WRITING AWARDS, SCHOLASTIC INC., ANY SPONSORS OF THE AWARDS, OR ANY OF THEIR RESPECTIVE EMPLOYEES, AGENTS OR REPRESENTATIVES SHALL NOT HAVE ANY OBLIGATION OR LIABILITY WHATSOEVER FOR ANY LOSS OR NON-DELIVERY OF, OR DAMAGE TO, THE WORK THAT IS NOT CAUSED DIRECTLY BY SUCH PERSON’S OR ENTITY’S WILLFUL OR RECKLESS MISCONDUCT.

Disclaimer

None of the Alliance for Young Artists & Writers, Inc., its sponsors and Scholastic Inc. is responsible for direct, indirect, incidental, consequential or punitive damages resulting from any failure on the part of any of the aforementioned entities to perform hereunder.

About the Online Registration System

Participants must have email accounts in order to register their work in The Scholastic Art & Writing Awards. Participants should talk with their parents and teachers before ever giving their email addresses to any Web site. During the selection process, jurors do not have access to personal information as criteria for awarding students. If you are having technical difficulty with the online registration system, please contact info@artandwriting.org. In the email, include your name, contact information, name of your school, and school’s zip code.

Note to Educators and Parents: An educator, counselor, or principal, AND a parent/guardian must review and sign each submission form. Be sure to read all rules and guidelines with your students. We rely on educators to make sure that submissions adhere to our guidelines.